Copy/paste an image from one location inside Powerpoint to another (or duplicating it on the same slide) does work fine; copy/paste text content from a web page or anywhere else into Word/Powerpoint also works fine. The paste options are active (not greyed out).
. These functions really breathe life into your drab black and white text documents. With a simple picture or chart, you can turn your term paper from meh to yeah! Luckily, there’s a whole range of ways you can add images to better illustrate (no pun intended) your point.
We’ll wrap the lesson by changing gears a bit and discussing how to use more than one language in Word 2013. Images and Multimedia You don’t have to think of Word as simply a word processing program.
It has requisite tools for doing some pretty nifty page layout. While it’s not a feature-complete or robust as a professional page layout program such as Adobe InDesign. You can still get very professional looking results if you know what’s in your toolbox and how to use it.
Pictures and Online Pictures Both “Pictures” and “Online Pictures” accomplish the same goal. The only difference is that “Pictures” means you can insert pictures locally, while “Online Pictures” allows you to insert images from an internet-based source such as clip art from Office.com, Bing, or OneDrive (formerly SkyDrive). You can also insert pictures from your Facebook profile or Flickr although you could always just save the pictures you want to insert to your computer and then insert them from there if you don’t want to connect Office to these profiles. Picture Tools As always, when you want to edit a picture or any element place in a Word document, you can click on it and the appropriate tab will appear on the Ribbon. With pictures, that tab is “Picture Tools.” Here we see you can make all kinds of corrections to the picture on-the-fly. For example, you can correct brightness and contrast, the color, add a border.
Where you position and how you wrap text will also play a large role in formatting your documents. Here we see those controls. In our documents, we don’t worry so much about word wrapping or positioning because Word isn’t the final step toward publishing online. However, if you’re going to produce something WYSIWYG (What You See is What You Get), such as for a PDF or print publication, then these things will definitely matter.
Also, there are a couple ways you make changes to your pictures inline, such as resizing, rotating, and moving them. In the following image, you see these controls, many of which you will likely be familiar with. When you click on an image in your document, you get a box on each corner, which will let you resize a picture. At the top, in the middle, is a circular arrow, grab this to freely rotate your picture. To move the image, hover the mouse over the image until the pointer is the four arrows, you can then click and drag the image anywhere you like. Finally, if you click on the little “Layout Options” button, you can change your text wrapping without going to the Ribbon.
Clicking on “See more” at the bottom of the “Layout Options” opens the full-blown “Layout” dialog. Note, the size tab both on the Ribbon the “Layout” dialog allows you to specifically resize, rotate, and scale your pictures, rather than relying wholly on winging it: We’d like to spend the whole day talking about formatting images in Word, but as you can see, there’s a ton of options at your disposal. Let’s move on now to other objects you can insert into your documents, starting with “Shapes.” Shapes Microsoft Word 2013 comes with an array of built-in shapes, which you can use to create callouts, boxes, stars, and other shapes.
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When you choose a shape, you simply draw it on a blank space on the page. It doesn’t matter if you get it perfect or just the way you want it because you can adjust it to your heart’s content once it is placed in your document. Note in the screenshot, the previously mentioned little “handles” you can use to resize and rotate your shapes.
At the bottom of the “Shapes” menu, there’s an option to create a “new drawing canvas.” This will open, what is essentially a text box for shapes. With this drawing canvas, you can create drawings using these shapes allowing you to create things like diagrams and flowcharts. SmartArt and WordArt SmartArt and WordArt tend to have some overlap, particularly if you create something using WordArt and then customize any of the text within it. Of course, you can use one or the other and never the twain shall meet, but we’re going to talk about them in the same section because one often leads to the other. Think of SmartArt as premade drawing canvases that you can insert into your document and then customize as you like. Simply pick an arrangement, such as a list, process, or cycle. As you can see, we created a graphic based on a “Continuous Block Process.” When we click on the text boxes, we can edit what is inside.
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There are also the usual grab handles needed to resize the image, and the “Layout Options” allowing you to wrap text to your preference. If you use SmartArt, note that the Ribbon changes to reflect this. The “SmartArt Tools” features two tabs: “Design” and “Format.” Let’s cover each one and its features. The right half of the “Format” tab allows you to pick from a number of “SmartArt Styles” and you can also “Change Colors.” If you look at our previous example, you can see we applied an embossed, shiny effect and changed the colors of our text boxes and arrow. On the left half of the “Design” tab, you can “Create Graphic” so you can add shapes, bullets, text, and move things around. The “Layouts” section lets you change how your graphic looks on the fly.
Simply hover over any of the built-in options to see how it would look utilizing a different layout. Changes to the layout are not applied unless you first click on a style. The right side of the “Format” tab is used for affecting changes to text. These include “WordArt Styles” and other effects suchs as fill and outline.
Beyond that, you can arrange multiple layers by sending them forward and backward. The “Layout” dialog pops out if you select the little arrow in the bottom-right corner of the “size” section or you can choose more options from any of the drop-down menus including “Position”, “Align”, and “Rotate.”.
Helen Bradley - MS Office Tips, Tricks and Tutorials I'm a lifestyle journalist and I've been writing about office productivity software for a long time. Here you'll find handy hints, tips, tricks, techniques and tutorials on using software as diverse as Excel, Word, PowerPoint, Outlook, Access and Publisher from Microsoft and other applications that I love. My publishing credits include PC Magazine, Windows XP mag, CNet, PC User mag, SmallbusinessComputing.com, Winplanet and Sydney Morning Herald. For many years now Microsoft has made it hard for new users to control inserted images in their documents. Unfortunately, Word 2010 is no exception and, by default, images are inserted into a new Word document as inline images.
This means that they cannot be moved or easily positioned on the page without you needing to first change the image’s wrap settings. This leaves hapless new users with absolutely no clue that this feature is available or needed much less where to find and set it. To change the way that images are inserted into Microsoft Word documents to make it a one-step process that never needs to be tweaked, in Word 2010 choose File Options and select the Advanced tab. Locate the Cut, Copy and Paste options and set the Insert/Paste Pictures As setting to Square, Tight, Behind Text, In Front Of Text, Through or Top And Bottom – in fact anything other than the default Inline With Text.
Once you’ve done this, when you insert an image into a document it will be inserted with the setting that you determined. This makes it easy to move the image around the screen and position it exactly where you want it to be. If you have images in your document and if you need to change their wrapping so that you can work with them, click the image, click Picture Tools Format and from the Wrap Text dropdown list, select Square or another setting (other than Inline with Text). Microsoft, this default setting earns you a score of -10 it’s not the typically required setting and it doesn’t make good sense as a default. Tom WS: You can get a lot more control by using options in the Layout dialog. Right-click the picture and choose the “Size and Position” flyout to bring up the dialog box. The Position tab gives you many options for specifying the horizontal and vertical alignment, and allows you to modify options related to the anchor point.
The default settings seldom do what I want, so I almost always make changes in this tab. Keep in mind that by default, an image moves if the anchor point moves. If you turn off that setting AND specify some hor & vert settings, your image is far less likely to move. (It will move to the next page if an edit causes the anchor point to move to the next page.) So, for example, if you want your picture to be located in the upper right corner of the text area, you might use Horizontal Alignment=Right & relative to=Margin; Vertical Alignment=Top & relative to=Margin; and with the “Move object with text” Option turned off.
With these settings, the image will stay in the upper right corner even if edits cause the anchor point to move. The book layout options are very handy because they can be used to ensure that images stay on the outside (or inside) margins on facing pages. Without these settings, you could not reliably know if a given page would end up being odd or even. With the appropriate Layout dialog box settings, I do not have problems with text flow disrupting the positions of inserted objects in even quite complex documents. My one beef is that there is no way to insert a full-page image that lets text flow “past” it. Dear Helen, What a good tutorial.Thank you very much. Do you know of any way that I can fix the maximum width or height of an image I paste in.
I am making handouts for my students. At the moment the image fills the width of a page by default, and so I only get 1 image per page unless I manually size each image down to 4 inches high or 5 inches wide (then I get 2 images a page). So, can I somehow format my document so that when I paste the image in it forces the width to a maxumum of say 4 1/2 inches? Another way might be if I could select several images at once and set the width for all of them at the same time. Is that possible?
Thanks again, Graham. Graham: Consider creating a table and setting the Properties with the preferred width you want (say 5″) and with the “Automatically resize to fit contents” option checked off in the Table Options dialog. When you then insert a picture into the table it will resize proportionally to the width dimension. I often create several different sized 1 column x 2 row tables for this, and save them each as named Autotext entries (after turning off borders and adjusting cell spacing options as needed). For each, the top row can hold the picture and the bottom the caption. I can also set the text wrapping to flow around the table and set it right, left or centered on the page. Finally after struggling, Erin’s comments from 10/31/12 helped, but I still couldn’t add a page break at the end of the page without the picture anchoring to the next page, giving me a blank page for the 1st page.
I clicked on the Show/Hide button on the Home tab, and then found the anchor. If the anchor is not locked, per the Size & Position menu, you can see the anchor when the Show button is displayed. Move the anchor to just underneath the picture and then on the last paragraph character on the page you can create a page break.
This will keep the picture on Page 1 and allow you to start fresh with page 2.